1. All employees traveling overseas must ensure to preserve ORIGINAL VAT invoices only for all traveling expenses like Hotel/Guest House/Apartment, fooding, car rental, telephone, local transport, mobile phone, bills.

No statements / duplicates / carbon copy / first copy / information / fax copy / receipt / acknowledgement etc. are eligible for VAT claim.

2. Additionally, even for the expenses incurred on space charges, exhibition booking charges, conference / seminar registration, decoration, stand build – up charges during exhibition, freight and forwarding charges paid during exhibitions, electricity, gas, water and other miscellaneous expenses concerned with exhibitions abroad should again be ORIGINAL VAT invoices .

3. Finally, it is also to be ensured that all the above detailed expense invoices have to carry the correct Company name and address together with the correct invoice number, invoice date, detailed services availed as well as period of stay and departure to ensure early recovery of VAT from the respective VAT authorities.